Emergency Contact

We are independent of Community Baptist Church’s operations.

We ask that you DO NOT contact the church office regarding co-op matters. Please address all inquiries relating to the co-op to the Steering Committee members. If an emergency situation arises and you must contact someone at the co-op during class hours, you may call one of the following cell phone numbers. A cell phone will be located at the sign-in table at all times.

Lisa Schaeffer’s cell# 220-6225. 

 

Dissemination of Information

Dissemination of messages, announcements, and postings to the web site throughout the weeks of the co-op year should be passed along as follows:

 

1.       All messages, reminders and announcements pertaining to the co-op at large will be passed along each week on Monday morning before 10AM by Lisa Schaeffer.

2.     Information that needs to be posted to the web site should be sent to our Webmaster, Elaine De Pinto at depinto93@verizon.net.

 

     Such information would include the following:

a.      Drama or literary performances,

b.     “End of the Year Celebration”,

c.      Field Trips

d.      Student Achievement Announcements,

e.      The science fair,

f.      Used book sale,

3.     Announcements relating to the above events should also be sent to Lisa Schaeffer to be passed along through the message line.

4.     Emergency cancellation within 24 hours of a field trip is the only condition under which communication may be sent directly from the field trip coordinator to the co-op at large. Notices of cancellations outside of the 24 hour limit will be passed along by normal channels as listed above, both by Lisa through the message line and by Elaine posting the cancellation on the web site. 

5.     Notices of Emergency cancellation of a class should be sent directly to the class coordinator, class aides and students.

6.     Volunteers unable to perform their assigned tasks on any specific day should communicate directly with the volunteer coordinators and instructors for whom they are directly responsible. 

7.     Teachers are encouraged to use the “Links to Teacher’s Pages” on the web site to communicate with students. Teachers should send messages, reminders and announcements pertaining to specific class work and assignments to Elaine De Pinto at depinto93@verizon.net, for placement on the web site. Teachers may also elect to communicate directly with the students by passing along assignments to the student’s email.

 

Parental Involvement

As a cooperative organization, parental assistance is required for a successful co-op. By registering your child/children in the CHEF Co-op, you are agreeing to volunteer in areas where help is needed. By registering your child/children in the CHEF Co-op, you agree to the following:

1.  To be present on site while your child/children are in classes

2.     To complete a Parent Participation Form in its entirety and identify areas where you would like to serve. One parent from each family must complete this form.

3.     To complete a Teen Participation Form for any children in your family who are in 10^th-12^th grade. If the volunteer areas cannot be filled by available mothers, these students may be called upon to serve as volunteers.

 

Volunteer Coordinators will construct a schedule of duties, which will cover the entire co-op year. This volunteer schedule will be given to parents at the CHEF Co-op Orientation Meeting in August.  Please carefully review the schedule to find the areas where you have been assigned to serve. Attached to this schedule will be a directory of other parents who have been assigned this same duty. In the event of your absence, it is your responsibility to find someone to fulfill your assigned job. Questions related to volunteer duties should be directed to Marie Kane, Volunteer Coordinator @321-8743.

 

Tuition Payment and Fees

Please note: Tuition and registration fees are non-refundable.

Tuition Fees:  Most CHEF Co-op classes are assigned a tuition fee by the instructor. This financial compensation is paid to the instructor for teaching the class. Tuition is non-refundable. This guarantees that the instructor receives payment for the agreed amount for teaching the class.

Administrative Processing Fee:  A $20 administrative processing fee is collected from each family to cover various miscellaneous expenses including but not limited to checks and checking account, postage and mailings, web site and a year-end donation to CBC church for hosting the co-op.

Late Registration Fee and Late Payment fee:  Registrations submitted or postmarked after the June 30, 2009 deadline, will be considered Late Registrations and must include a $30.00 Late Registration Fee to be processed. Balance Due tuition payments for Spring Semester classes must by paid on or before September 8, 2009 to avoid a $30.00 Late Payment Fee.

Drop/Add/Transfer Fee:  Tuesday, July 17, 2009.  If after more consideration and prayer, a parent desires to change their student's registration by dropping or adding a class, July 22 will be the only day to do so.  The registrar must receive email notification prior to July 22nd, and registration changes will be made on July 22nd. A $30 fee will be charged per student.  If refunds are due to the student, they will be available on the first day of class. If the Drop/Add created a balance due, this will be reflected in the increase of your Spring Semester Balance Due, which will be collected by the Registrar on the first day of classes. You will receive an email from the Registrar reflecting the change in your schedule. Please check this response email to confirm that the proper change has been made.

Please note, this fee will not be charged if the Steering Committee has canceled a class due to low enrollment and a student enrolled in a cancelled class wants to transfer into an alternate class. However, the registrar must be notified by July 17th.  Any tuition adjustments will be made as outlined in the preceding paragraph.

Lab or Materials Fee:  Certain classes will require additional materials other than text books, i.e.: Art classes require art supplies, Sewing class requires material, thread, Science classes have lab fees, etc. The Lab or Materials Fees are collected by the co-op, but are an additional cost related to the class. This Lab/Materials Fee will be listed with the information given in the class perspective. Checks should be made payable to the instructor but mailed with the registration form.

Return Check Fee:  Any and all fees incurred from a check returned due to insufficient funds will be assessed to the payee. 

 

Registration Process

Obtaining Registration Packets:  Registration Packets may be obtained by:

1. Visiting our web site: www.CHEFCO-OP.org.

2. Contacting a Steering Committee Member, see above Channels of

    Communication.

3. Packets are available at: The Community Baptist Church Office

                                           Monday-Friday between 9:00AM-1:00PM

DOCUMENTS INCLUDED IN THE REGISTRATION PACKET:

To process registrations, families must complete and mail the following documents:

     1.  A CHEF CO-OP REGISTRATION FORM

2.  A CHECK FOR TUITION DEPOSIT

3.  CHECKS COVERING LAB FEES*****Made payable to instructors

4.    A PA STATE POLICE OR FBI CRIMINAL RECORD CHECK

5.    A PA CHILD ABUSE HISTORY CLEARANCE

6.    A SIGNED PARENT CONTRACT

7.    A SIGNED STUDENT CONTRACT

8.    A SIGNED PARENT PARTICIPATION FORM

9.    A SIGNED TEEN PARTICIPATION FORM **For each student in 10^th-12^th grade

10.A NURSERY REGISTRATION FORM** **(Only if using Nursery Services)

11. MEDICAL RELEASE FORM OR ADDENDUM TO MEDICAL RELEASE FORM                                              

 

IMPORTANT NOTE: Registrations will not be processed without payment and until all forms are submitted. When filling out registration forms, both Fall and Spring Semesters classes must be listed on the registration form. All questions relating to the Registration Process should be directed to Naomi Nocket. Her contact information is listed below.

 

Important Registration Deadlines (See Flyer on Web site with Registration form): 

Registration Opens for Returning Families:                              June 1, 2009

Registration Opens for New Families:                                      June 15, 2009

Registration Closes for all Families                                          June 30, 2009

(after this date, late registration period and fees are in effect)

Final Date for all Late Registrations and Tuition Payments:      July 10, 2009

Drop/Add/Transfer Day:                                                         July 17, 2009

Spring Semester Tuition Due for all co-op families:                 Sept 8, 2009

 

NOTES:  1.  Registrations for New Families will not be processed until after

                    June 15, 2009.

                2. Fall semester lab fees are due with initial registration and

                    tuition fees.

                3. Spring semester lab fees are due Sept. 8^th, 2009

 

Mailing Address for Registrations:  Please, carefully read and complete all  the above listed forms. Return all forms along with payment and lab fees to:

                                            Jan Smith

                                            550 Halltown Road

                                            Montoursville, pa 17754

Email: jansmith32@comcast.net

Phone: 570-433-3765

                                          Cell Phone:  570-279-1425

 

Checks payable to:  All tuition checks should be made payable to CHEF CO-OP. All checks for lab fees should be made payable to the instructor.

One check will be sufficient to complete the registration for all students within a family. Registrations will not be processed without payment. A Late Registration fee of $30 will be administered to any registrations submitted or postmarked after the June 30, 2009 deadline.

Collection of Spring Semester Tuition Payments: Spring Semester tuition payments are due in September on the first day of classes.  A $30 Late Fee will be assessed to all balance due Spring Semester tuition payments received after the first day of classes. These payments may be mailed to Jan Smity at the above address. For your convenience, Jan Smith and/or a Steering Committee Member will be available to receive second semester payments at the Community Baptist Church on September 8, 2009.

 

Academic Calendar

An Academic Calendar is available by accessing the link on the web site identified as CHEF Co-op Academic Calendar. This calendar lists all the days in our co-op year including first and last days of each semester and semester breaks. For your convenience the most important calendar dates are listed below.

 

Parent/Teacher Orientation:  August 26, 2009

Important Beginning and Ending Dates and Semester Breaks:

Parent/Teacher Orientation:  August 26, 2009

Important Beginning and Ending Dates and Semester Breaks:

Fall Semester (13 weeks):

September 8, 2009   Fall Semester Begins

October 13, 2009      Fall Semester Break/No Classes

December 1, 2009   Fall Semester Break/No Classes

December 15, 2009    Last Day of Fall Semester Classes

Spring Semester (16 weeks):

January 12, 2010       Spring Semester Begins

February 16, 2010    Spring Semester Break/No Classes

April 6, 2010        Spring Semester Break/No Classes

May 4, 2010           Last Day of Spring Semester Classes

 

 

Class Policy

Contact Person:  Each class is assigned a class coordinator. Personal contact information for each coordinator is listed with the information on the class perspective. Any questions regarding a class should be directed to that coordinator.

Low Enrollment:  Instructors set a minimum and maximum number of students for their class size. If the minimum student requirement is not met, CHEF or the instructor reserves the right to cancel the class due to lack of interest.

Maximum Enrollment/Waiting List:  If the number of students registering for a particular class exceeds the maximum class limit, the instructor reserves the right to increase that limit to accept additional students. In the event that the class capacity is not increased, a waiting list will be composed. The Registrar will establish this list in accordance to the date registrations are received.